Data Privacy Notice
We value your privacy and are committed to using your personal data in compliance with applicable data protection laws.
This privacy notice describes the types of personal data that we may collect, the purposes of collecting it and how it is used, shared and safeguarded during and after your relationship with us.
1. General information about this privacy notice
Auxilium is subject to the United Arab Emirates data protection laws and regulations (which we refer to as “the Law”). Auxilium is the data controller of your data and has overall responsibility to safeguard your personal information.
This privacy notice applies to (a) parties we conduct business with (such as current or potential clients, suppliers, business partners, professional advisers or anyone connected with a transaction or client’s matter we are involved with) (b) visitors to our offices or website or applications.
You may contact us in relation to this privacy notice on email@example.com or writing to [NAME OF PERSON], [ADDRESS] UAE (which are also available in ‘Section 9: Contacting Auxilium at the end of this notice).
2. What personal data we collect
In the ordinary course of our business and operations, Auxilium, and its affiliates, collect, use, and share personal data pertaining to you. The term “personal data” or“personal information” means any information about an individual from which that person can be identified, which we have in our possession or control.
The personal data on that we collect, use, store, share or otherwise process includes information that:
• Information that you or someone acting on your behalf provides to us or our Associates. This includes personal data that you provide to Auxilium by filling in forms or by communicating with Auxilium, whether face-to-face, by phone, e-mail or otherwise, or giving us your business card (or similar).
• Information that we obtain from other sources. This includes personal data that we obtain from various third parties such as databases, your employer, other parties relevant to the services we are providing (e.g. counter parties in transactions) and others such as regulators and authorities.
• Information that we collect or generate about you. This includes information that we collect when you use our services or when we otherwise interact with you. We also use various technologies to collect and store information when you visit our website(please see our cookies policy below).
If you are a party we conduct business with (such as current or potential clients, suppliers, business partners, professional advisers or anyone connected with a transaction or client’s matter we are involved with), such information may include:
• Your name, gender, date of birth, identity document number
• Your telephone number, fax number, email address
• Your banking information, debit or credit card details
• Your demographic information, education level, occupation, household income, interests and activities
• The channel you chose to purchase our products or services
• your amount of data usage, roaming information, internet protocol (IP) address which we collect when you visit our websites and your device details, the date and time of your visit to our websites, the type and version of browser used, the operating system and platform and the URL of any websites which you used to access our websites
• your communications with us
• your account information such as your billing history, the services you use and anything else relating to your account
• any other information we need to provide a particular service
3. How we use your personal data and our legal basis for doing so
We may collect, process and store this personal data for the purposes of:
• conducting compliance and due diligence procedures pursuant to applicable regulations and our related policies
• providing our services to you
• organising meetings between you and your Auxilium’s representatives or inviting you to events
• informing you of potential transactions or business opportunities we are involved in or you may be interested in
• maintaining and administering records in relation to:
- work we have carried out or are carrying out for our clients.
- our database of business contacts and their respective business interests and activities
• seeking and receiving products and services from our professional advisors or suppliers (including keeping records)
• conducting statistical analysis and market research
• billing, invoicing, accounting, auditing and making or receiving payments
• identifying and preventing fraud and other unlawful activity
• safeguarding our legal rights and interests and complying with our legal and regulatory obligations
• providing updates on our services and activities (please notify us on the details provided in ‘Section 9: Contacting Auxilium’ if you do not wish to receive such updates)
Auxilium is entitled to use personal data in these ways because:
• consent - we may need your consent to use your personal data (you can withdraw your consent by notifying us of the details provided in ‘Section 9: Contacting Auxilium’)
• performance of a contract - we may need to collect and use your personal data to enter into a contract with you or to perform our obligations under a contract with you or a client to whom you are connected
• legitimate interest - we may use your personal data for our legitimate interests, some examples of which are provided above, and your fundamental rights do not override those interests
• compliance with the Law or regulation - we may use your personal data as necessary to comply with the Law and regulation applicable to us and/or contracts that we may have entered with you
4. Disclosure and transfer of personal data
Data sharing with Auxilium’s Associates
Auxilium may share your personal data with its Associates for internal management and administrative purposes or to provide the services or perform its obligations in connection with your contract or transaction. In such cases, Auxilium will take steps to ensure that the personal data is accessed only by those persons who need to do so for the purposes described in this privacy notice.
Data sharing with Third Parties
Auxilium may also share your personal data with Third Parties where required by the Law, where it is necessary to administer our relationship with you or where we have another legitimate interest in doing so. “Third Parties” include third-parties that provide products and services to Auxilium including vendors and contractors).
We share personal data with Third Parties as follows:
• to third party agents, service providers or contractors, bound by obligations of confidentiality, who will only use personal data on Auxilium’s behalf for in connection with the management and administration of our business
• to third parties relevant to the services outlined in the contract with you or the contract of a client/supplier with whom you are connected
• to the extent required by the Law, regulation or court order for example if Auxilium is under a duty to disclose personal data in order to comply with any legal or regulatory obligation; and
• in order to establish, exercise or defend Auxilium’s legal rights, for example if Auxilium needs to obtain external legal advice or provide personal data in connection with judicial proceedings.
5. Web Data
We may also collect information on how the service is accessed and used ("Usage Data").This Usage Data may include information such as your computer's Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.
Tracking and CookieData
Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyse our Service.
You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of our Service.
Examples of Cookies are
· Session Cookies – We use sessionCookies to operate our Service
· Preference Cookies – We usePreference Cookies to remember your preferences and various settings
· Security Cookies – We use SecurityCookies for security purposes
6. Data security
We have put in place appropriate measures to protect the security of your personal information.
Third parties will only process your personal information where they have agreed to treat the personal information confidentially and to keep it secure.
We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to access it. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.
7. Retention of personal data
The time period for which we retain your personal data will be determined by various criteria as described below. To determine the appropriate retention period, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data, and the applicable legal requirements.
In some circumstances we may anonymise your personal data so that it can no longer be associated with you, in which case we may use such information without further notice to you.
8. Your rights in relation to personal data
It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.
Under certain circumstances, you have the right to:
• request access to or information about the personal data we hold about you or its processing, which also includes your right to receive a copy of the personal data that you have provided to Auxilium or request for it to be transferred to a third party to the extent it is feasible
• request rectification or correction to the personal data that we hold about you, if it is in accurateor incomplete
• request erasure of the personal data we hold about you (please note that there may be certain circumstances where you request erasure but we are entitled or required to retain it pursuant to applicable Law)
• object to processing or request restriction of processing of the personal data we hold about you (please note that there may be certain circumstances where you object or request restrictions but we are entitled or required to continue processing your personal data and / or to refuse that request pursuant to applicable Law)
• withdraw your consent provided in relation to processing of the personal data we hold about you (please note that in certain circumstances it may be lawful for us to continue processing your data where we have another legitimate reason(other than consent) for doing so, and that we generally do not rely on your consent in order to process your personal data for the purposes and in the manner set out in this privacy notice)
• Right to data portability to receive your personal data in a structured, commonly used and machine-readable format
You can exercise your rights by contacting Auxilium using the details set out in "Section 9” Contacting Auxilium" section below.
9. Contacting Auxilium
If you would like further information about Auxilium’s processing of your personal data or would like to exercise of any of your rights referred to above, please contact us as follows:
By Email: firstname.lastname@example.org
By Writing to us: Office 7, 1st Floor, The Village Mall, Jumeirah 1, Dubai, UAE
By Phone: +971 50 585 0855